Original release date: 19 Nov 2025

This video is a GRLO bite‑sized training session focused on new Grant Management System (GMS) functionality that allows universities to invite academics (and, if needed, other staff) to collaborate on NIPhD Program applications. The session walks GRLOs through how the invitation process works in practice, including when an academic does or does not need to be invited, how access is requested and granted, and how applications move between “academic pending”, “updated by academic” and “submitted” states. It clarifies roles and permissions within the system—particularly the GRLO’s responsibility for creating and submitting applications—along with practical workflow tips, notifications, document uploads, and common scenarios such as corrections, handovers, and absences. The session concludes with Q&A addressing workarounds, limitations (including student access), and planned future improvements to streamline application management.